Privacy Policy

Last updated: August 5, 2025

YardSync ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application (the "App") for heavy machinery and equipment inspections.

1. Information We Collect

We collect information you provide directly to us, such as when you create an account, perform inspections, or contact us for support.

Personal Information

• Name and email address
• Company/organization name
• Phone number (optional)
• User role and permissions
• Authentication credentials

Inspection Data

• Equipment details and serial numbers
• Inspection records and responses
• Photos and attachments related to inspections
• Timestamps and location data (when permissions are granted)
• QR code scan history

Automatically Collected Information

• Device information (model, operating system, unique device identifiers)
• App usage data and analytics
• Error logs and performance data
• IP address and general location information

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process and complete inspection workflows
• Send you technical notices and support messages
• Respond to your comments and questions
• Monitor and analyze trends, usage, and activities
• Detect, investigate, and prevent fraudulent transactions and other illegal activities
• Personalize and improve the App experience
• Comply with legal obligations

3. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following situations:

• With Your Organization: Information is shared within your company/organization as part of normal business operations
• Service Providers: We may share information with third-party vendors who perform services on our behalf
• Legal Requirements: We may disclose information if required by law or in response to valid legal requests
• Business Transfers: In connection with any merger, sale of company assets, or acquisition
• Protection of Rights: When we believe disclosure is necessary to protect our rights, property, or safety

4. Data Security

We implement appropriate technical and organizational security measures to protect your information, including:

• Encryption of data in transit and at rest
• Regular security assessments and audits
• Access controls and authentication mechanisms
• Secure cloud infrastructure (AWS)
• Regular backups and disaster recovery procedures

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Inspection records are retained according to your organization's data retention policies and applicable regulations.

6. Your Rights and Choices

You have certain rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your information (subject to legal requirements)
• Data Portability: Request a copy of your data in a machine-readable format
• Opt-out: Opt-out of certain communications

7. Location Services

The App may request access to your device's location services to:

• Record the location where inspections are performed
• Help locate nearby equipment
• Improve service functionality

You can enable or disable location services at any time through your device settings.

8. Camera and Photo Access

The App requests camera access to:

• Scan QR codes on equipment
• Take photos during inspections
• Attach visual documentation to inspection reports

9. Offline Functionality

The App includes offline functionality that stores data locally on your device. This data is synchronized with our servers when an internet connection is available. Local data is encrypted and protected by your device's security features.

10. Children's Privacy

The App is not intended for use by children under the age of 18. We do not knowingly collect personal information from children under 18.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that are different from the laws of your country.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

13. Contact Information

14. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete your information, and the right to opt-out of the sale of your information (which we do not do).

15. European Privacy Rights

If you are located in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR), including the right to access, rectify, erase, restrict processing, data portability, and object to processing of your personal information.